Administrative Assistant, Foundation/Swap-Meet
Company: Kern Community College District
Posted on: January 27, 2023
Administrative Assistant, Foundation/Swap-Meet
Kern Community College District
Salary: $4,666.58 - $6,593.75 Monthly
Job Type: Full Time
Job Number: FY22-2300218
Location: Porterville, CA
Department: Foundation - PC
The Administrative Assistant, Foundation is a full time position
the work-week schedule is Tuesday - Saturday and provides support
with Swap Meets.
Under the direction of an assigned supervisor, provide
administrative support and assistance to an assigned program;
perform a wide variety of special projects; participate in budget
preparation and administration.
Provide administrative support and assistance to an assigned
program; evaluate office activities; recommend improvements and
modifications; assist in the implementation of goal and objectives;
review and evaluate work products, methods and procedures.
Answer telephone and screen callers; respond to inquiries and
requests for information concerning regulations, procedures,
systems and precedents; receive and route mail.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items; monitor and control expenditures and budget
Respond to budget inquiries from staff; type and process
requisitions and purchase orders; prepare budget summaries
utilizing a computer and assigned software.
Maintain calendar of program or office activities, meetings and
events; coordinate activities with other departments, offices,
students, the public and outside agencies; process travel
Organize and maintain complex and confidential filing systems;
operate a variety of office equipment including a computer; input
and retrieve data and text; organize and maintain disk storage and
Independently compose and edit correspondence related to assigned
activities; maintain a variety of manuals, codes, handbooks and
directories; prepare or direct the preparation of a variety of
annual, quarterly or administrative reports.
Research, compile, analyze and summarize data for special projects,
programs and comprehensive reports; develop and coordinate or
perform the implementation of special projects and programs.
Coordinate and participate in a variety of meetings and conferences
within assigned area; take and transcribe minutes; disseminate
information; coordinate projects and implement procedural changes;
follow-up on action items.
Process personnel actions for new hires; participate in the
recruitment of faculty; evaluate compliance with faculty services
areas and verify equivalencies; monitor faculty load; coordinate
and maintain job evaluation schedules for staff.
Maintain levels of office supplies; order supplies as necessary;
receive, verify and distribute supply deliveries.
Perform related duties as assigned.
Any combination equivalent to:
Associate degree and four years of increasingly responsible
Knowledge and Abilities
KNOWLEDGE OF: Modern office practices, procedures and equipment.
Principles and procedures of financial record-keeping, bookkeeping
and audit procedures. Basic principles and practices of fiscal,
statistical and administrative research and report preparation.
Policies and objectives of assigned program and activities.
Budgeting practices regarding monitoring and control. Operation of
computer equipment and specified software such as word processing
and spreadsheets. Correct English usage, grammar, spelling,
punctuation and vocabulary. Interpersonal skills using tact,
patience and courtesy. Oral and written communication skills.
Record-keeping techniques. Public relations techniques.
ABILITY TO: Read, interpret, apply and explain rules, regulations,
policies and procedures. Maintain current knowledge of program
rules, regulations, requirements and restrictions. Research,
compile, analyze, interpret and prepare a variety of fiscal,
statistical and administrative reports. Participate in budget
preparation and administration. Compose correspondence and written
materials independently. Answer telephones and greet the public
courteously. Maintain records and files. Communicate effectively
both orally and in writing. Establish and maintain cooperative and
effective working relationships with others. Operate a computer and
specified software such as word processing and spreadsheets.
Complete work with many interruptions. Work independently with
little direction. Plan and organize work. Work confidentially with
SALARY RANGE$4,666.58 - $6,593.75 monthlyMaximum Entry Level
Salary: $$4,902.82 monthly
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete
application packets will be accepted until the position is filled;
but those received by January 2, 2022 are assured consideration.
The College reserves the right to extend time limits or reinitiate
the recruitment/selection process at any point. Completed
application packet must include: Completed Online Application for
Employment form Current resume Letter of interest (Cover Letter)
Copy of legible transcripts, if applicable List of five (5)
professional references - Listed on application form It is the
applicant's responsibility to redact (or remove) any personal
information from all documents prior to uploading. This includes
Social Security Numbers, Date of Birth, and any photos of the
applicant.Applicants who require reasonable accommodation to
participate in the selection process should contact Human Resources
to make the necessary arrangements. EEO Plan 2021-2024
Note: The District is strongly committed to achieving staff
diversity and the principles of equal employment opportunity. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of national origin, religion, age,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
practices. Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.
All applicants must apply online at
Emails will not be accepted.
Keywords: Kern Community College District, Porterville , Administrative Assistant, Foundation/Swap-Meet, Administration, Clerical , Porterville, California
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