Admissions & Records Technician II
Company: Kern Community College District
Location: Porterville
Posted on: March 11, 2023
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Job Description:
Admissions & Records Technician II
Kern Community College District
Salary: $4,227.69 - $5,973.61 Monthly
Job Type: Full Time
Job Number: FY22-2300193
Location: Porterville, CA
Department: Admissions & Records
Basic Function
Under the direction of an assigned supervisor, perform a variety of
complex technical tasks relative to the daily activities of the
Admissions and Records Office; evaluate student transcripts;
provide information about the College to faculty, staff, students
and the general public.
Representative Duties
Receive and process petitions for graduation; evaluate transcripts
from other colleges; determine course equivalencies; credit student
record; evaluate student records for graduation and transfer
eligibility; post units and grade points to student record;
calculate grade point averages; post graduation dates, majors, and
class rank to individual transcripts; provide graduation lists for
publication.
Prepare certification of general education requirements for
four-year colleges and universities; monitor changes in course
requirements for transfer purposes.
Assist in the administration of the office; respond to technical
questions from staff; train and provide work direction and guidance
to student assistants.
Accept and review registration applications for accuracy and
completeness; determine enrollment eligibility, including
determining eligibility for international students, immigration and
VISA requirements; calculate and collect appropriate enrollment
fees; monitor and tag a variety of enrollment components, including
residency, financial obligations, assessment, probationary status,
and prerequisites.
Communicate admission policies and procedures to a variety of
individuals and organizations, including students, staff, the
public and outside agencies; respond to requests for enrollment
verifications from students and outside agencies and
organizations.
Assist students in obtaining records and copies of transcripts;
mail copies of transcripts and verifications of enrollment as
requested.
Enter student data; update name and address changes on transcripts
and in student files; correct social security numbers on student
records.
Process grade changes and petitions for academic renewal; notify
student of approval/disapproval; make changes to student
records.
Calculate and collect a variety of fees, including student body
cards, outstanding debts, transcripts, and college catalogs.
Collect grade reports from instructors; check reports for
completeness; assist in distributing completed grade reports to
students.
Monitor student academic status and eligibility for various
on-campus clubs and committees, athletics, scholarships and
financial aid.
Evaluate military records; post student military credit as
appropriate to policies.
Prepare statistical information related to the Admissions and
Records Office; gather, calculate and prepare college attendance
information for distribution.
Attend and participate in a variety of meetings, workshops and
conferences related to the Admissions and Records Office; assist in
the communication and implementation of new procedures.
Perform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: Associate degree and two years of
general clerical experience, preferably with experience in an
admissions and records role.
Knowledge and Abilities
KNOWLEDGE OF:
Course descriptions and articulation agreements.
Policies and procedures relating to the District's grading
practices.
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges
and universities.
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Basic arithmetic.
ABILITY TO:
Perform arithmetic calculations quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in
maintaining office files.
Respond to requests and inquiries from faculty, staff and
students.
Evaluate student records for graduation and transfer
requirements.
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those
contacted in the course of work.
SALARY RANGE$4,227.69 - $5,973.61 monthlyMaximum Entry Level
Salary: $ 4,441.72 monthly
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete
application packets will be accepted until the position is filled;
but those received by January 3, 2023 are assured consideration.
The College reserves the right to extend time limits or reinitiate
the recruitment/selection process at any point.
Completed application packet must include:
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
the applicant.
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
application.
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
Note: The District is strongly committed to achieving staff
diversity and the principles of equal employment opportunity. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of national origin, religion, age,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
practices. Discrimination Free Work Environment
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.
All applicants must apply online at
https://www.schooljobs.com/careers/kccd/jobs/3841433/admissions-records-technician-ii.
Emails will not be accepted.
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Keywords: Kern Community College District, Porterville , Admissions & Records Technician II, Professions , Porterville, California
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